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Use Email Integration to connect a shared work mailbox so your team can send, receive, and track hiring communication in one place.

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When to use this

Use this when:
  • You’re setting up email for the first time
  • You want to send emails to candidates from inside the system
  • You need email synced with jobs and candidates
  • Email features (Inbox / Send) aren’t available yet

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Before you connect

Use a work or shared company email account, for example:
  • hr@company.com
  • hiring@company.com
Do not connect personal email accounts. Hiring communication should be shared and visible to the team.

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Connect your email

1
From the sidebar, go to Emails.
2
Click Integrate Email.
3
Choose your provider: Google or Microsoft.
4
Click Continue.
5
Sign in to your email account.
6
Allow email and calendar access when prompted.
7
Finish setup to complete the integration.
Email is connected after you complete the provider sign-in and permissions steps.

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After integration

Once connected:
  • Inbox and Send emails become available
  • Emails can be linked to candidates and jobs
  • Interview invites can be created automatically
  • Communication history is centralized for easier collaboration and tracking

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Be careful about

  • Don’t connect a personal email account
  • Don’t connect the wrong organization’s mailbox
  • Always verify you’re signing in to the correct company inbox
Connecting the wrong mailbox impacts hiring communication across the system.

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What this is not for

Do not use the Email section for:
  • Personal emails
  • Internal team chat or discussions
  • File storage
  • Non-hiring communication
Last modified on June 19, 2026