Schedule Event

Use Schedule Event to create a planned candidate interaction—either a Call or an Interview—with the right context, attendees, and logistics.

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When to use this

Use this when:

• You want to schedule an interview for a candidate
• You want to arrange a call with a candidate
• You need to assign attendees and timing for hiring discussions

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Start scheduling an event

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Step 1: Select context

Select both:

• Job
• Candidate

The job and candidate must belong to the same hiring pipeline. Then click Next.

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Step 2: Choose event type

Select one:

• Call
• Interview

This determines the template and format used for the event.

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Step 3: Set date and time

Add:

• Start date and end date
• Start time and end time
• Timezone

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Step 4: Add attendees

Add everyone who should attend the event, such as:

• Recruiters
• Interviewers
• HR members

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Step 5: Set location

Choose one:

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Virtual

• Add a meeting link (required)

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Other

• Add a location (required)
• Add a meeting link (optional)

Choose the location type that matches the meeting format.

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Step 6: Event details

Details depend on the event type:

• Call: uses the default call template
• Interview: uses the default interview template

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Step 7: Attach files (optional)

Upload relevant files (max 5 MB), such as:

• Resumes
• Notes
• Interview materials

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Step 8: Schedule event

The event is created and shared with attendees.

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What happens after scheduling

• The event appears in My Events
• Attendees can view event details
• The event can be edited only by the creator
• The event can be canceled only by the creator

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What to be careful about

• Selecting the wrong job or candidate can be difficult to fix later
• Incorrect time or timezone can lead to missed interviews
• Missing attendees can cause coordination and feedback gaps