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Before you post your first job or invite your team, take a few minutes to configure your Mercury Recruit workspace. A complete profile ensures that candidate-facing emails, your career page, and system notifications all reflect your brand accurately. This guide covers four areas: your company profile, your branded career page, notification preferences, and account security settings. Most of this setup takes under ten minutes and you can return to any section at any time from Workspace Settings.
You must have the Admin role to edit company profile details, configure the career page, and change security settings. Hiring Managers and Recruiters can update their own personal notification preferences but cannot change workspace-level settings.

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Complete your company profile

Your company profile populates candidate-facing content — job posting headers, offer letter templates, and email footers — so accuracy here matters from day one.
1

Open Workspace Settings

Click your workspace avatar (top-right corner of any page) and select Workspace Settings. Then open the Company Profile tab.
2

Fill in your company details

Complete the following fields:
FieldNotes
Company NameThe legal entity or trading name that appears on all candidate communications
Company LogoUpload a PNG or SVG, minimum 200 × 200 px. Displays on your career page, offer letters, and email headers
IndustryUsed by the AI job-description generator to calibrate language and benchmarks
Company SizeHelps Mercury Recruit surface relevant plan recommendations and benchmark data
Website URLLinked from your career page and candidate emails
Primary Contact EmailThe reply-to address on all outbound candidate emails (defaults to the account owner’s email)
Support Phone NumberOptional; displayed on your career page if enabled
Headquarters AddressUsed for compliance purposes and on offer letter templates
3

Fill in your company details

Complete the following fields:
FieldNotes
Company NameThe legal entity or trading name that appears on all candidate communications
Company LogoUpload a PNG or SVG, minimum 200 × 200 px. Displays on your career page, offer letters, and email headers
IndustryUsed by the AI job-description generator to calibrate language and benchmarks
Company SizeHelps Mercury Recruit surface relevant plan recommendations and benchmark data
Website URLLinked from your career page and candidate emails
Primary Contact EmailThe reply-to address on all outbound candidate emails (defaults to the account owner’s email)
Support Phone NumberOptional; displayed on your career page if enabled
Headquarters AddressUsed for compliance purposes and on offer letter templates
4

Save your changes

Click Save Profile. Changes take effect immediately across all job postings and candidate communications.
Use a square logo with a transparent background for the best appearance across light and dark career page themes. Logos with white backgrounds can look inconsistent depending on the theme your candidates use.

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Set up your branded career page

Your career page is the public-facing hub where candidates discover and apply to your open roles. Mercury Recruit hosts it for you at a subdomain you choose, or you can embed it on your own domain.
The branded career page — including custom domain support, brand colors, and the about-us section — is available on the Professional and Enterprise plans. Growth plan workspaces get a standard Mercury Recruit-hosted career page with your logo and company name.
1

Open Career Page settings

In Workspace Settings, click the Career Page tab.
2

Choose your subdomain

Enter your preferred subdomain slug (e.g., acme). Your career page will be accessible at acme.mercuryrecruit.com. Subdomain slugs must be lowercase, contain only letters, numbers, and hyphens, and must be unique across Mercury Recruit.
Subdomain slugs cannot be changed after you publish your career page for the first time. Choose one that matches your brand and won’t need to change.
3

Customize the appearance (Professional+ only)

  1. Click Edit Design to open the visual editor.
  2. Set your Primary Brand Color using the color picker or a hex code — this colors buttons, links, and accents throughout the page.
  3. Choose a Header Style: Banner image, Solid color, or Gradient.
  4. Upload a Hero Image or Video (optional) to display at the top of your career page. Recommended size: 1440 × 600 px.
  5. Add an About Us blurb (up to 500 characters) that appears below the hero and above the job listings.
  6. Toggle on Social Links to display LinkedIn, Twitter/X, or Instagram icons in the footer.
4

Configure job listing display

Under Job Listings Settings, choose:
  • Group jobs by department — candidates see jobs organized under department headings
  • Show salary ranges — toggle on to display the salary range you set per job (recommended for candidate trust)
  • Filter bar — enables candidates to filter open roles by location, department, or employment type
5

Connect a custom domain (Professional+ only)

If you’d rather host the career page at careers.yourcompany.com than at a Mercury Recruit subdomain:
  1. Enter your custom domain in the Custom Domain field.
  2. Mercury Recruit displays two DNS records (a CNAME and a TXT verification record) to add to your DNS provider.
  3. Add those records in your DNS provider’s dashboard (changes typically propagate within 30 minutes).
  4. Click Verify Domain once the records are live. Mercury Recruit automatically provisions an SSL certificate.
6

Publish your career page

Click Publish. Your career page is now live. All published jobs automatically appear on it; draft jobs remain hidden.

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Configure notification preferences

Mercury Recruit can notify you by email, in-app alert, or both when key hiring events occur. Configure these to stay informed without inbox overload.
1

Open Notification Settings

Click your personal avatar (distinct from the workspace avatar — it’s your profile photo, also top-right) and select My Preferences, then click the Notifications tab.
2

Set per-event preferences

For each event below, choose Email, In-App, Both, or Off:
EventRecommended setting
New candidate application receivedEmail + In-App
Candidate stage changedIn-App
Interview scheduled or rescheduledEmail + In-App
Scorecard submitted by interviewerIn-App
Candidate moved to Offer stageEmail + In-App
Team member accepted workspace inviteIn-App
Job posting published or expiredEmail
Assessment completed by candidateIn-App
Weekly hiring summary digestEmail
3

Set notification frequency for digests

If you enable the Hiring Summary Digest, choose whether you receive it Daily (sent each morning at 8 AM in your local timezone) or Weekly (sent Monday mornings). This digest summarizes new applications, pipeline movement, and upcoming interviews across all your active jobs.
4

Save your preferences

Click Save Notifications. Your preferences are personal — they do not affect what your teammates receive.
If you manage a high-volume job with dozens of daily applications, set the New candidate application received notification to In-App only or rely on the Daily Digest to avoid email fatigue.

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Update password and security settings

Keeping your account secure protects both your team’s data and your candidates’ personal information. Mercury Recruit is GDPR-compliant, and strong account security is your first line of defense.
1

Change your password

  1. Click your personal avatar and select My Account, then open the Security tab.
  2. Click Change Password.
  3. Enter your current password, then your new password twice to confirm.
  4. Click Update Password.
Mercury Recruit does not store your current password in a recoverable form. If you forget your current password, log out and use Forgot Password on the login page to reset it via email.
2

Enable two-factor authentication (2FA)

Two-factor authentication adds a second verification step each time you log in from an unrecognized device.
  1. On the Security tab, click Enable Two-Factor Authentication.
  2. Choose your preferred second factor:
    • Authenticator App (recommended) — scan the QR code with an app like Google Authenticator or Authy
    • SMS — receive a one-time code by text message to your registered phone number
  3. Enter the 6-digit code from your chosen method to confirm setup.
  4. Download and store your backup codes in a secure location. Each backup code can be used once if you lose access to your second factor.
Enterprise plan Admins can enforce 2FA across all workspace members from Workspace Settings → Security Policy → Require 2FA. Members who have not enabled 2FA are prompted to set it up on their next login.
3

Review active sessions

Under Active Sessions on the Security tab, you can see every device and location currently logged into your account. Click Revoke next to any session you don’t recognize to immediately sign out that device.
4

Manage data privacy settings

Mercury Recruit is GDPR-compliant. In Workspace Settings → Privacy & Compliance, you can:
  • Set your candidate data retention period (the default is 24 months after a candidate last applied)
  • Enable automatic candidate data deletion when the retention period expires
  • Download your workspace’s audit log for the last 12 months
  • Export all workspace data as a ZIP archive for portability
Audit logs are available on the Professional and Enterprise plans. They record every login, data export, role change, and candidate record modification with timestamps and user attribution.

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Need help?

If you run into any issues during setup, reach out to the Mercury Recruit support team:
Last modified on June 18, 2026